Planning Process Group Process – Define Scope


Define scope is second Scope Management Knowledge Area process in Planning Process Group. For any project scope definition is an important & mandatory step. All the work & only the work that is scoped as part of scope statement is performed in the project. All others requirements outside the scope statement is considered as Scope Creep (change of scope) which will be avoided for project success (which may not be true in practical scenario). Here is the mind map for “Define Scope” process.

Define Scope Process - Scope Management Knowledge Area - Planning Process Group

Define Scope Process - Scope Management Knowledge Area - Planning Process Group

Important Note:

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites. As this one is part of my training guide and project management book.

Planning Process Group Process – Collect Requirements


Here is the mind map for the second process in Planning Process Group – “Collect Requirements”. This is part of Scope Knowledge Area. Requirement collection is basic & mandatory steps for any project.

I put complete information on each ITTO item and represented in mind map format here. Hope this will be useful to you.

Collect Requirements

Collect Requirements - Scope Knowledge Area

Important Note:

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites. As this one is part of my training guide and project management book.

FIRO-B® – An Excellent Instrument to Assess Your Interpersonal Behavioral Needs


I read “Echo in mountain story” recently – it says ‘you will get what you say/show’. This suits in every interactions in our life. If you smile, other person will also smile. If you get angry, other person will also get angry.

All human interactions are based on expectations in mind. Simple example – “I expected Govind to invite me for his dinner party and he did. But when there was a dinner part in my house, I didn’t invite him.” Our expectations & actions are different hence “what we want & what we are” is different. If we bring absolute synergy between these two, world will say ‘There you are!’. FIRO-B® is such a kind of test which brings out the fire within you.

It is more easier to say the acronym FIRO-B® than in its whole form – “Fundamental Interpersonal Relations Orientation-Behavior“. This tool assesses how an individual’s personal needs affect that person’s behavior towards other individuals.

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FIRO-B®? What is it?

The FIRO-B® instrument was developed in 1958 by Will Schutz for the purpose of establishing high performance teams in the US Military and is often used in several research initiatives, including the prediction of team performance, leadership orientation research, and therapist-client compatibility research. Nowadays, FIRO-B® instrument is often used in the professional development of managers.

As such, the FIRO-B® instrument examines behaviors derived from interpersonal needs in an attempt to increase interpersonal effectiveness and ultimately improve relationships with others (Hammer & Schnell, 2000).

The FIRO-B® measures a person’s needs for:

  • Wanted Behavior (W) – how much a person wants others to initiate action, and how much that person wants to be the recipient
  • Expressed Behavior (E) – what a person prefers to do, and how much that person wants to initiate action

As per FIRO-B®, each one of us has some fundamental interpersonal relation needs which is represented as 3 dimensions:

  • Inclusion (I) – needs related to forming new relations, recognition, belonging, and participation
  • Control (C) – needs that are related to decision making influence, power or dominance, leading, and responsibility
  • Affection (A) – needs related to emotional ties, closeness, warmth, and sensitivity

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About assessment

There are 54 items in the assessment test for which you need to rate in a scale of 1 to 6 that best suited for you. With answer keys provided, you need to get the different boxes filled in above picture. Possible values for each box is 0-9. There are several ways your scores on this questionnaire can be analyzed and  interpreted. You can compare your expressed total with your wanted total to determine the extent to which you are willing to give as much behavior as you want to get.

Video

I came across this YouTube video that gives you general overview of FIRO-B® instrument.

 

Benefits

* Career & employee interpersonal skill development

* Identify incompatibility between members of a team & improve its effectiveness

* Identifying leadership preferred working styles & leadership development

* Creating better understanding within family

 

Note: FIRO-B is a registered trademark of CPP, Inc.

Reference:

1) Schutz, W.C. (1958). FIRO: A three dimensional theory of interpersonal behavior. New York; Holt,Rinehart, & Winston.

2) YouTube Video: http://www.youtube.com/watch?v=UCsGtSeWFiM

3) Wikipedia Link: http://en.wikipedia.org/wiki/Fundamental_Interpersonal_Relations_Orientation

4) Wiki Link: http://wiki.telfer.uottawa.ca/ci-wiki/index.php/Using_FIRO-B_in_Competitive_Intelligence

Monitor & Control Risks – Mind Map


Here is the mind map for sixth & final process of Risk Management knowledge area – “Monitor & Control Risks”. Monitoring and controlling process are like sanity check processes – there is no exact time frame for these processes and they should be active throughout the project.

I tried putting as much information as possible in each branch in this process map to bring out completeness to it. Hope this will be useful to you.

(Note: Click on the image to get full view)

Monitor&Control Risks

Important Note:

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites. As this one is part of my training guide and project management book.

We’ve never done it that way before…


When I asked my visitors about widely used Risk Identification Technique in their organization(https://leadershipchamps.wordpress.com/my-polls/), majority of them voted for ‘Brainstorming’. No wonder why they chose that. Brain is a piece of flesh that has the power to create a new galaxy or destroy it! Ideas from such a wonderful brain is the main investment for businesses.

Brain is such a great body part which can be compared to many things like super computer, storage media, super search engine, movie camera, etc. But it is much more than that. Experience, thinking & ideas are key outputs that led to several inventions & revolutions. Brainstorming is very important for an individual, community or an organization to produce desired results.

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Here is the reality of brainstorming in day to day business. It is common in IT industry, brainstorming carried out by a group of closed minded peoples who come up with the mind set to say ‘No’ to new ideas. Some may not deny directly but they use all phrases (like the one mentioned in blog topic) that rejects the idea in a round about way.

In one meeting, Manager started a brainstorming with the final decision in mind – he presented the scenario, he told the solution and asked every one whether they agree. That’s all! Here brainstorm loses its actual meaning.

To have an effective brainstorming –

1. Attendees (including chair person) should have open mind for any ideas that comes up

2. Leader should present scenario ask for ideas

3. Small or big – an idea is an idea. Don’t reject! Even an idea considered as simple one should be validated

4. Brainstorming should bring all options out – Leave no stones unturned

5. Using Mind Maps is one of the greatest way to do Brainstorming. Mind Maps brings focus, clarity in thinking, grouping of common items under different categories & breaks linear thinking pattern, which produces great choices.

Start with a question & bring out all options,

discuss number of ways to handle the situation,

document them,

choose best idea,

rank it & rate it,

adapt best suited solution at that given point of time that satisfies all constraints.

Project Selection Methods – Mind Map


In past one month, I collected some general information about project selection methods. Lot of information available on project selection methods in books (esp. mathematical calculations). My main focus on giving details for Project Managers & PMPs (and of course PMP aspirants). As usual, I tried information distribution through Mind Map technique.

(Note: Click on the image to get full view)

ProjectSelection

For overview text about project selection methods please go through my earlier post Project Selection Methods – An Overview

Important Note:

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites. As this one is part of my training guide and project management book.

Plan Risk Responses – Mind Map


Here is the mind map for fourth process of Risk Management knowledge area – “Plan Risk Responses”. I wrote lot of risk management articles in this blog which are input to this post.

I tried putting as much information as possible in each branch in this process map to bring out completeness to it. Hope this will be useful to you.

(Note: Click on the image to get full view)

 Plan  Risk Responses

 

For detailed information about each response strategies please go through my earlier post Risk Response Planning Strategies

Other Risk Management Articles in this blog – https://leadershipchamps.wordpress.com/category/risk-management/

Important Note:

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites. As this one is part of my training guide and project management book.