Project Management Process Groups & Processes (PMBOK® 5th Edition)


For long time, I am creating Mind Maps™ for project management coaching activity. Four years back, I presented PMBOK process groups & processes within those process groups for 4th Edition in this post. Now it is time to update the Mind Maps for 5th Edition Change. Click on the Image to view it in HQ. You will get a nice printout on A3 Landscape paper.

Project Management Processes - Process Group-wise

Project Management Processes – Process Group-wise

Project Management Processes - Knowledge Area-wise

Project Management Processes – Knowledge Area-wise

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites.

Trademarks:

“PMBOK” is a registered trademark of the Project Management Institute, Inc. which is registered in the United States and other nations http://www.pmi.org

Breakdown Structures – A Powerful Project Management Documentation Format


Documentation & maintenance of documentation is one of the hardest and important activities in Project Management. Hundreds of plans, mails, progress tracking, change requests, document updates, contract documents, etc are few examples of documentation events in project life cycle. There are three main formats used to represent information in documents.

1. Text format – This is most used format as we are trained to write paragraphs & pages from our childhood.

2. Tabular format – This is used when a matrix or log type of information representation is required i.e. responsibility matrix, risk log.

3. Tree hierarchical format – This type is used to depict whenever parent-child relationship exists between different elements. This is the prevalent type used in all “Breakdown Structures”. If you analyze you can see, basic structures built-in Mind mapping is very much tree hierarchical in nature. That’s why Mind Mapping technique can be used directly into your project documentation.

Project Management Documentation formats

Project Management Documentation formats

Breakdown structures

Breakdown structures are important document formats throughout Project Management Life Cycle. One can see Work BS, Resource BS, Risk BS, Organizational BS used in most of the Project.

Breakdown structures follow the general principle of life –

“What you think as a big & unachievable can be achieved by breaking it down into smaller pieces & successfully finishing all smaller pieces leads to completion of the big”.

I like to give simple and effective example here. You are about to have a big buffet lunch. If you think of eating all in one stretch, then it is surely unachievable. You are finishing that tasty feast by eating one mouth at a time.

In Project Management, Breakdown structures are hierarchical representation of information based on certain broad element at the higher level and detailing it out in the descending levels (This is what you do exactly in Mind Mapping too!). A breakdown structure has nodes that represent some text attached to it that conveys some specific information. Nodes are connected with branches in a parent-child tree structure that follows parent = sum of all children rule.

Few other general design principles applies to breakdown structures like 1) 100% Rule 2) Mutual exclusive elements 3) Level of detail. Here are few commonly used breakdown structures and their explanations.

Work Breakdown Structure (WBS) – The WBS is a hierarchical decomposition of the total scope of work to be carried out by the project team to accomplish the project objectives and create the required deliverables.

Resource Breakdown Structure (RBS) – The resource breakdown structure is a hierarchical representation of resources by category and type.

Organizational Breakdown Structure (OBS) – A hierarchical representation of the project organization that illustrates the relationship between project activities and the organizational units that will perform those activities.

Risk Breakdown Structure (RBS) – A hierarchical representation of risks according to their risk categories.

Project Selection Methods – Mind Map


In past one month, I collected some general information about project selection methods. Lot of information available on project selection methods in books (esp. mathematical calculations). My main focus on giving details for Project Managers & PMPs (and of course PMP aspirants). As usual, I tried information distribution through Mind Map technique.

(Note: Click on the image to get full view)

ProjectSelection

For overview text about project selection methods please go through my earlier post Project Selection Methods – An Overview

Important Note:

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites. As this one is part of my training guide and project management book.

Organizational Structure Characteristics


Understanding organizational structure gives every employee an advantage when interacting with key organizational resources. Here I like to present a single point information on Organizational Structure as documented in PMBOK in Mind Mapped way to understand whole concept. No need for me to write in paragraphs about it as the picture tells you everything possible.

Organizational Structure

Project Management Process Groups & Processes (PMBOK® 4th Edition)


For past few months I presented number of mind maps on ITTO of different processes in project management. In Continuation to that here is the complete ITTO Mind Map created with ALL Project Management Processes according to Process Groups with reference to PMBOK 4th Edition. It is hosted in MindMeister online mind map sharing site.

MindMeister Mind Map URL

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites.

Project Management Process Groups & Processes (PMBOK® 4th Edition)


I am creating Mind Maps™ for project management coaching activity. I found Mind Maps™ are giving excellent way of visual communication compared to verbose presentation slides. Especially in project management, Mind Maps™ have wide range of application like decision making, risk planning, process flows, etc. In this map, I presented PMBOK process groups & processes within those process groups. Click on the Image to view it in HQ (3900 px * 2861 px). You will get a nice printout on A4 Landscape paper.

PMBOK_ProcessesMindMap

Here is another Mind Map in Knowledge Area perspective.

Project Management Mind Map

Update on 12th June 2010 – For benefit of everyone I put the entire Process Group/Process/ITTO in a Free Mind file (.mm format) in this blog using box.net file sharing service – it appears as last item in the left side bar.

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites.

Trademarks:

The use of the term “Mind Maps” is claimed as a trademark by The Buzan Organisation, Ltd. in the UK and the USA. The trade-mark does not appear in the records of the Canadian Intellectual Property Office. In the U.S. “Mind Maps” is trademarked as a “service mark” expressly for “EDUCATIONAL SERVICES, NAMELY, CONDUCTING COURSES IN SELF-IMPROVEMENT” – other products and services are not covered by the trademark.

“PMBOK” is a registered trademark of the Project Management Institute, Inc. which is registered in the United States and other nations http://www.pmi.org

Project Selection Methods – An Overview


Projects are undertaken for various reasons. Each project should have clear justification and methods defined to show its ‘worth’ taking it. Strategic goals of organization, Market Need, Technological Advancement, Competitive Advantage, Profitability, Project/Portfolio Management Office (PMO), Sponsors are key in project selection.

Below I presented the gist of few widely-used project selection methods. Decisions are made based on the best information in hand about a particular project at a given point of time. One can use either Benefit Measurement Methods(Comparative approach) or Constrained Optimization Methods (Mathematical approach) or both to arrive conclusion on project selection.Out of these two benefit measurement method is most commonly used.

Benefit measurement methods are based on measuring the benefits in taking up the project and comparing the results against other projects or a strategy benchmark. Cost-Benefit Analysis, Scoring Models, Economic Models, Discounted Cash Flow(DCF), Net Present Value (NPV), Internal Rate of Return are different types under Benefit measurement methods.

Constrained optimization methods uses complex mathematical calculation based on different worst/best case scenarios and probability of outcome and then selecting project on best results. Generally known methods are Linear programming, nonlinear programming, multi objective programming.

Project Selection Methods

Project Selection Methods

Let me explain about each of these methods in brief in a later post.

Update on July 19, 2010

Here is the detail post on Project selection methods Project Selection Methods