Do you set Goal in Mind & not on Paper?


Every second our mind sets goals, plans activities, tracks progress and gives feedback.

Here is the perfect example which I shared to many. Your favorite film star’s movie release planned this Friday. You planned to see it on the first day, so on Wednesday evening you got the tickets online. You booked for your friend also. You asked him/her to come to a coffee shop exactly at 5.40 PM so that you can pick him/her up at 5.45 PM.

You also got ready half hour before. As per your calculation, you will reach pickup point in 15 mins and from there to theater 10 mins. Once you reach it will take at least 2-3 mins finding the allocated seat & exactly at 6.00 PM the show starts. But there is an unexpected traffic that forced you to reach 5 mins late to your friend’s pickup location. you started feeling nervous as you don’t want to miss the interesting first scene in the movie. Your friend also eager to watch the movie from start and scolding you for coming late. You reached theater at 5.59 PM and ran to your seat. Oh yeah they delayed the movie by 2 mins due to some technical issues. You feel relieved.

This is just a single event that happens in everybody’s life. Day-in day-out, this is how we spend our entire life. For every activity from waking up, brushing, bathing, cooking food, catching bus to office, coming back, buying groceries, till going to bed in the night – our mind sets goals, sets expectation how the output looks like and how to execute the tasks, when to start when to finish, it tracks progress, it gives feedback whether you achieved it as expected or not. When I ask you to put the same plan what laid out in your mind into paper or a software and track, you get scared. why? Just think about it.

Set the life goals in paper. Review often. You will surely achieve a lot. You will see the difference.

Leadership & Management Topics Tag Cloud


 

Here is the Management & Leadership topics list that I used to categorize & generate ideas. You can see all these topics in any Self-Help/ Management/ Leadership book.
If you take a closer look at the image Leadership Rubik’s cube which is the theme of this blog, I used 9 topics from the list to build it.

Here is what you can do with this list – Just take one (and only one) topic, generate at least 4 synonyms for each of those – think what idea you have about that particular item. Each one of us have general idea about each of the item listed. The more you dwell on one topic, you develop new ideas on those & you will become the master.

Situational Leadership Decision Making Quality
Excellence Standards Transformational Leadership
Transactional Leadership Authority Tasks
Priorities Style Productivity
“Just do it” Attitude Competency Collaboration
Communication
(Listening, Presenting, Reading)
Commitment Influence
Monitoring Result Oriented Budget
Problem Solving Trust Relation
Recognition Planning Awareness
Motivation Ideas Development
Growth Inspiration Helping
Effective Efficient Conflicts
Dream Big Authentic Stewardship
Servant Leadership Teamwork Accountability
Passion Measurable Action oriented
Purpose Empowerment Vision
Controlling Fun Distributed
Intelligence
(Emotional)
Coaching (Training, Mentoring) Time Management
Humility Culture Traits
Ethics Metrics Networking
Challenge Strategy Learning
High Performance Creativity Innovation
Change Management Knowledge Thinking
Service Skills Empathy
  Risks  

ManagementLeadershipTopicCloud

To Communicate Or Not To Communicate – It is your Choice


Yes. Whether ‘To communicate’ with someone about something OR ‘Not To Communicate’ is your choice. Mindset – The factor that really decides the choice we choose at a given point of time.

Mindset is nothing but ‘Set Mind’. Our brain has a wonderful ability to train and make decisions based on prior experiences. From birth our mind forms cognitive patterns based on information consumed through sensory organs. All those forms of communication signals is then converted into ideas and stored. This process happens every second and even in this process every human develops unique idea about communication & its components also. Everyone of us have our own definition for questions like – what is good communication? what is bad communication? who are all good/bad communicator in my scale? Whom I want to show as my examples? etc.

We show our idea about communication in every communication opportunity we encounter and even train (or fine tune) our ideas based on outcome of current opportunity. At one point of time in life, when we learn our communication is bad, we don’t really take the comments as it is. We try to defend with all our reasoning which I listed earlier post under myths & reasons that ruin communication development.

By the way, removing all negative reasoning in mind with positive reasons in one complete stretch is not possible – but it is possible in step-by-step way. Training of ones own mind & forming an idea (or pattern) requires long time, but once idea formed it is really long time to break that out. That’s why mindset can be termed as ‘Set Mind’.

Getting proper mindset is essential for communication. Now, the main question from you is “So what do you want me to do now?” Here I give just 4 pointers.

1. Rewrite your definition of communication in mind – To rewrite definition of communication, first you need to recollect what do you think about communication, purpose of communication, good and bad communications, different situations you come across in life, outcome of communication opportunity, your fears, your earlier victories, whom do you think good communicator and why. After recollection, write down which are all thing you do different from what you think as good communication – in this step try not to satisfy your mind by giving some reasoning for the deviation between what you think good and what you did as it may take you back to old state only. Remove the myths and restating the purpose of communication often will make the whole process of easing your set mind.

2. Work on deviations – What are you deviations? To you what you want to achieve and what you are currently doing. Main item here are – stage fear and fear due to status difference between you and people whom you like to interact. Most of the self help book on communication talks about it & most of its content deals around anyone of this – rehearsal, boosting confidence by seeing yourself in mirror, correct outfit, eye contact, body language (non verbal), making impact using different tones & powerful words (verbal), don’t be anxious, etc.

3. Make a best choice & right choice – One of the outcome of communication is ‘relationship’. Basic necessity of human race is living in a community which has foundation as good relationship with others. So making right & best choice in every communication opportunity is very important. Communication is like a two-sided sword. Balancing your communication at a given situation is very important to increase your success. Many time our choice not to communicate causes misunderstanding & even spoiled a great opportunity. On the other side, over communicating also create issues. One needs to know when to start when to stop – what to share what not to share. All these comes through experience and need to be consciously controlled by mind.

4. Don’t stop, repeat – If you felt your choice in previous opportunity was bad, don’t stop and stamp yourself as ‘Bad Communicator of the world’. Just go back to step 1 and rewrite your definition once again – work on your difference. Okay – if you felt your choice in previous opportunity is good, don’t stop there you need to repeat the same thing again and again in every opportunity as it gives you right result.

Getting better with Communication


I stopped with a question in last blog post – How can we get strong communication skills?

To analyze further, let us first take a look at general definition of communication:

Definition of Communication: Exchange of information.

Exchange of information has two folds 1) information exchange within the mind (biologically saying inside brain) – i.e. gathering information, selection/rejection of ideas, words, structuring, processing emotions – 2) delivering information to external world. If the first one happens properly then second one also happens without any issue.

Every human processes outside information through 5 major sensory organs. Even internal organs sends information to brain through nervous systems that’s why we feel hunger, pain, sleepiness, etc. Whether you like it or not, brain does information processing throughout the life without any rest. In a day, one needs to talk to himself entire 24 hours & every second. Before delivery of information to external world, brain processes, structures and ques understandable sentences. While you are delivering processed information, brain didn’t stop – it does background processing of some more information or prepares next topic and stack it in the que for delivery. So, it is very important how you process information & what do you think about communication in your mind. Here are few factors that ruin communication skill development:

1. ‘Stranger’ factor – Most of the situations, you may be a stranger in the crowd – you may know one or two people & always try to keep your communication with those whom you know much. You may not approach others because you tend to think that “if I communicate my idea in this group, what do they think about me? Will they not think I am a new person and don’t have any say on this?”. One needs to come out of this cause to excel in communication skill.

2. ‘All those around me know more than what I know’ factor – This factor affects most juniors in organizations. As I mentioned earlier, goal of communication is to clarify or make others know you understood certain things, so one should remove this factor in mind to achieve the goal of communication.

3. ‘Earlier communication was bad’ factor – Whatever be the reason for your previous bad communication, every communication opportunity is new and unique as it happens in completely in different situations (may be with new set of people). If one keep on thinking about earlier bad communication and stay quite then communication skill will never get better. Here I like to share my experience on this factor. Four years back, after writing first few posts in this blog, I got feedback on my poor language handling in those articles. I felt very bad about my communication & even I thought of closing the blog, but I decided to take it as challenge & wanted to improve my communication skill – I posted regular posts and improved it to certain level. Now I reached 148 posts.

Communication is 80% mind (i.e. brain) related and 20% external delivery process. First step towards improving communication skill is to train your brain for better. Let us check how to develop proper mindset for stronger communication in next article post.

Communication – Is it tough skill? or an easy one?


My answer to the title question is – “Communication is a wonder skill that become tough or easy based on ones’ mindset.”

I mentioned Communication as ‘Wonder Skill’ as it brings wonder into the life. Excellent communication makes life brighter and more successful & in the downside, poor communication takes life to lowest point. I heard a lot of myths around communication and developing the skill. Myths are belief that strongly formed an image about something and breaking it is bit hard. To learn communication skill one need to come out of these myths. Here are the popular ones:

1. Communication is meant only for career: Communication is a human skill (even I can say every living creatures in earth has it) and we should not restrict only for career. Communication skill is required every second and every activity we perform.

2. Communication is just about talking to someone: Most of the time, communication synonymous to oral communication like speeches, presentations, discussions, etc. but communication is beyond just oral form. Writing, body language also constitutes communication.

3. To be good in Communication skill I need to know lot of hard words: This myth is a powerful one and most of the believers are well-educated ones. Hard words will make the communication more harder  & difficult to understand. Goal of communication is (and not limited to) i) asking/answering questions to gaining/impart knowledge ii) providing/gaining clarity on items iii) delivering/receiving information related to areas of interest.

Though millions of books, seminars, coaching classes available on communication, still many of us lack communication skill even after going through those. What is stopping us from taking a leap and achieving our life goals? How can we get strong communication skills?

I answer these questions in my next blog post.

Planning Process Group Process – Create WBS


You can go approach any project manager and ask – “What are the challenging task in Project Management?” They will certainly say “Scope management” as one of answer. Within Scope Management, creating WBS is the key & critical activity. If WBS defined accurately for a project, project will be a sure success”.

Create WBS comes as 4th in Planning Process Group and 3rd in Scope Management Knowledge area. Here is the mind map for Create WBS with all necessary detail about each components of it.

Create WBS

Create WBS Process - Scope Management Knowledge Area - Planning Process Group

Important Note:

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites. As this one is part of my training guide and project management book.

Planning Process Group Process – Collect Requirements


Here is the mind map for the second process in Planning Process Group – “Collect Requirements”. This is part of Scope Knowledge Area. Requirement collection is basic & mandatory steps for any project.

I put complete information on each ITTO item and represented in mind map format here. Hope this will be useful to you.

Collect Requirements

Collect Requirements - Scope Knowledge Area

Important Note:

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites. As this one is part of my training guide and project management book.